Author Instructions for Paper Submission

If you have questions regarding paper submission and submission system (CMT), please send an email to submission_support@eccv2016.org.

Deadlines for authors

  • Submission Deadline: March 14, 2016 – 23:59 PST
  • Supplementary Materials Deadline: March 21, 2016 – 23:59 PST
  • Reviews sent out to authors: May 29, 2016
  • Author rebuttal deadline: June 6, 2016
  • Announcement of Decisions : July 11, 2016
  • Camera ready paper deadline: July 25, 2016

Author instructions for paper formatting

Please refer to the following files for detailed formatting instructions.

We strongly recommend the use of LaTeX. An MS Word template is also available here, together with a detailed pdf file describing how to use it.

A complete paper should be submitted using the above templates, which are blind-submission review-formatted templates.

Papers with more than 14 pages (excluding references) will be rejected without review.

Instructions on online paper submission

Step 1: Create a user account on the CMT paper submission site

  • Please follow this link to sign up as a new user on CMT.
  • Make sure that your browser has cookies and Javascript enabled.
  • Please add “cmt@microsoft.com” to your list of safe senders (whitelist) to prevent important email announcements from being blocked by spam filters.
  • Fill in your contact information. You can edit your contact information at any time (see item near the top right in the submission site). Don’t forget to click the “Update” button to save the edited information.
  • Note: If you need to change your contact email address, please contact the ECCV2016 program chairs
  • Note: If you have been invited to review for ECCV 2016, an account has been automatically generated for you using the contact email as your account name (regardless of whether you agreed to review or not). You need to only request for a new password via “Reset your password”. If you have agreed to review, please follow the reviewer login instructions.
  • Note: If you have generated an account and have forgotten your password, just click on “Reset your password”. Instructions will be emailed to you.

Step 2: Enter the domain of ONLY your current institution

  • The first time you log on to CMT you will be asked to enter your “Conflict Domains”.
  • Please only enter the domain of the academic department or institution where you currently work or study (example: cs.toronto.edu). If you worked or studied at more than one institution in the past year, please enter the domain of each institution separated by semicolons (example:cs.washington.edu; microsoft.com).
  • If your institution is a university, please enter the domain of your academic department rather than the whole university (i.e., enter cs.washington.edu rather than washington.edu)
  • DO NOT enter the institution domain names of your current or past co-authors: only your institution should be entered. ECCV 2016 will use a different mechanism to identify collaborator conflicts which does not rely on the information you enter on CMT.
  • DO NOT enter the domain of your email provider such as gmail.com, yahoo.com, hotmail.com, 163.com as your institution domain.

For each paper you want to submit, do the following:

Step 3: Enter a title and abstract

Click on the link “Create a new Paper Submission”.  You will then be asked for the paper title and abstract.  Your title can be up to 512 characters in length. The maximum size of the abstract is 4000 characters.

You can edit the title and abstract at any time up to the submission deadline.

Step 4: Add your co-authors

If your submission has co-authors, you will need to associate them with your submission:

•          Check with your co-authors if they already have an ECCV 2016 account on CMT. If so, please make sure you enter the email address that corresponds exactly to their account name. It is important that each person uses exactly one account as author, reviewer, or area chair for ECCV 2016. This will ensure that they can see your submission when they log onto CMT and allow us to handle conflicts appropriately.
•          Only if a co-author does not have an ECCV 2016 account you should create an account: If the email address you enter does not correspond to an existing CMT account for ECCV 2016, you will be asked to enter your co-author’s information (name, institution, etc.).

Step 5: Select one primary subject area for your paper

•          Subject areas are organized hierarchically in two levels.  You can choose the primary subject area from either the top-level or the lower level. Select the most appropriate subject area from the list. Try to be as specific as possible.
•          Pay extra attention to this choice, as it is important in allowing us to properly assign papers to reviewers.

Step 6: Include your paper ID

Once you have registered your paper (i.e. title, subject areas, area chairs, etc), you will be assigned a paper ID by CMT. Insert this ID into the latex template before generating the PDF of your paper for submission.

Step 7: Upload your paper’s PDF

•          Paper formatting instructions can be found in the body of the example paper found here.
•          Only PDF files are accepted (maximum size 30MB).
•          Make sure that your paper’s ID appears on every page in the PDF.

Step 8: Optionally upload a supplementary materials file

•          The ECCV 2016 policy on supplementary materials can be found here.
•          Only one PDF or ZIP file is accepted with a maximum size of 100MB.
•          You can update this file by uploading a new one (the old one will be deleted and replaced) until the submission deadline.
•          The paper for review (PDF only) must be uploaded before the supplementary material (PDF or ZIP only) can be uploaded.

Instructions on supplemental material

Authors may optionally upload supplementary material (up to 100MB) which may include:

  • videos to showcase results/demo of the proposed approach/system,
  • images and other results in addition to the ones in the paper,
  • anonymized related submissions to ECCV or other conferences and journals, and
  • appendices or technical reports containing extended proofs and mathematical derivations that are not essential to the understanding of the submitted paper.

ECCV encourages authors to submit videos using an MP4 codec such as DivX contained in an AVI. Also, please submit a README text file with each video specifying the exact codec used and a URL where the codec can be downloaded.

Authors should refer to the contents of the supplementary material appropriately in the paper. Note that reviewers will be encouraged to look at it, but are not obligated to do so. Please note that:

  • All supplementary material must be self-contained in a single file for upload (i.e., a single pdf, or a zip file containing multiple items).
  • The supplementary material directly supports the paper as submitted prior to the paper deadline. Only results generated by the algorithm/approach/system reported in the submitted version are allowed. Material based on improvements subsequent to the paper deadline is not allowed.
  • DO NOT include links to external files or websites (e.g., youtube). Including such links is grounds for automatic rejection without review.
  • DO NOT submit a newer version of the paper as supplementary material. Including a newer version of the paper or any portion thereof  is forbidden.

Policies

Review Process: By submitting a paper to ECCV, the authors agree to the review process and understand that papers are processed by the Toronto system to match each manuscript to the best possible chairs and reviewers.

Confidentiality: The review process of ECCV is confidential. Reviewers are volunteers not part of the ECCV organisation and their efforts are greatly appreciated. The standard practice of keeping all information confidential during the review is part of the standard communication to all reviewers. Misuse of confidential information is a severe professional failure and  appropriate measures will be taken when brought to the attention of ECCV organizers. It should be noted, however, that the organisation of ECCV is not and cannot be held responsible for the consequences when reviewers break confidentiality.

Double blind review: ECCV reviewing is double blind, in that authors do not know the names of the area chair/reviewers of their papers, and the area chairs/reviewers cannot, beyond reasonable doubt, infer the names of the authors from the submission and the additional material. Avoid providing information that may identify the authors in the acknowledgments (e.g., co-workers and grant IDs) and in the supplemental material (e.g., titles in the movies, or attached papers). Avoid providing links to websites that identify the authors. Violation of any of these guidelines may lead to rejection without review. If you need to cite a different paper of yours that is being submitted concurrently to ECCV, the authors should (1) cite these papers, (2) argue in the body of your paper why your ECCV paper is non trivially different from these concurrent submissions, and (3) include anonymized versions of those papers in the supplemental material.

Note that we will be actively checking for plagiarism.

Dual/Double Submissions: By submitting a manuscript to ECCV, authors acknowledge that it has not been previously published or accepted for publication in substantially similar form in any peer-reviewed venue including journal, conference or workshop. Furthermore, no paper substantially similar in content has  been or will be submitted to a journal, another conference or workshop during the review period (March 14, 2016 – July 1, 2016). The authors also attest that they did not submit substantially similar submissions to ECCV 2016. Violation of any of these conditions will lead to rejection.

The goals of the dual submission policy are (i) to have exciting new work be published for the first time at ECCV, and (ii) to avoid duplicating the effort of reviewers.

Our policy is based upon the following particular definition of “publication”. A publication, for the purposes of the dual submission policy, is defined to be a written work longer than four pages that was submitted for review by peers for either acceptance or rejection, and, after review, was accepted. In particular, this definition of publication does not depend upon whether such an accepted written work appears in a formal proceedings or whether the organizers declare that such work “counts as a publication”.

Note that such a definition does not consider an arXiv.org paper as a publication because it cannot be rejected. It also excludes university technical reports which are typically not peer reviewed. However, this definition of publication does include peer-reviewed workshop papers, even if they do not appear in a proceedings, if their length is more than 4 pages including citations. Given this definition, any submission to ECCV should not have substantial overlap with prior publications or other concurrent submissions.

As a rule of thumb, the ECCV submission should contain no more than 20 percent of material from previous publications. Authors are encouraged to contact the Program Chairs about clarifications on borderline cases.

Note that a Technical Report (departmental, arXiv.org, etc.) version of the sumbission that is put up without any form of direct peer-review is NOT considered *prior art* and should NOT be cited. Likewise, mentioning a work under review in a presentation is NOT considered a violation.

Please note that the acceptance of the paper to the ECCV requires that at least one of the authors registers for the conference before 25 July 2016  and present the paper there.

Accepted papers will be published by Springer (with appropriate copyrights) electronically up to three weeks prior to the main conference, i.e. from 15 September 2016 onwards. Please make sure to discuss this issue with your legal advisors as it pertains to public disclosure of the contents of the papers submitted.