Presenter Instructions

ORAL SESSIONS

Time: Each paper in an oral session is allocated 13 minutes. Additional 2 minutes are allocated for questions by the session chairs, switching between speakers and introducing the next speaker.  You have to leave the podium once your time is up. Do not exceed the given time limit.

Testing laptop: Oral speakers use their own laptop. They must testrun the laptop in combination with the audio equipment 20 minutes before the session starts or earlier.

Arrival time: Oral presenters should be present at the podium at least 20 minutes before the start of the session.

Recording: Oral presentations will be filmed and posted on the web by videolectures.net . If you have not signed the consent form with the video chair yet please do so before September 26th. We cannot broadcast your presentation without a signed consent form. Corresponding authors of Oral papers have been sent an email with the consent form. If you have not received it please send an email to video@eccv2016.org.

Poster presentation: All oral presentations have also been allocated a poster presentation. The poster presentation will be scheduled in the subsequent poster session after the talk. Each poster session will have 47 poster boards numbered 1‐49. Oral papers have been assigned to poster boards 1‐4. Poster boards 1-4 together with the demos (with poster boards 48-49) are located in the beautiful roof garden.


SPOTLIGHT SESSIONS

Time: Presentations are limited to 5 minutes and 30 seconds. Additional 30 seconds are allocated for switching between speakers. There will be no time allotted for “questions” after each spotlight. The next speaker is starting at the 6 minute mark.

Presentation format: Presentations should be prepared as a video. (The slides are on the video, we do not mean you should make a video recording of yourself presenting.) All presentations should be finalized and submitted by October 4th. This will enable us to load all talks onto the same laptop without any configuration issues, while allowing presenters to use whatever graphics/video tools they choose to generate the presentation. The session chairs will not be introducing each spotlight therefore please make sure that you start with a title slide and that you introduce your talk.

Authors will be talking in front of their video as it plays projected on the main screen. Note that the audio channel from your submitted video will NOT be used. There will be a speaker’s monitor on the stage, so you can see what is being projected without turning to look at the screen. The video should be at most 5 min and 30 sec long, and should start with a title slide. It should be .MP4 (Mpeg4), HD resolution (1080p preferred, 720p accepted), with H264 encoding (the default for almost all MP4 encoders). It should NOT be an AVI file or a MOV but a proper MP4 (and don’t just rename it).

If you prepare your presentation using PowerPoint you can time your slides and save the presentation as a video directly from PowerPoint. Some instructions on how to do this can be found here (https://support.office.com/en-us/article/Turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83). You will then need to convert the WMV video into MP4 (e.g. via Youtube or FFMPEG).

Alternatively, there are many free screen capture programs that directly produce proper MP4:

  • VLC (http://www.videolan.org/vlc/index.html) which works on all platforms
  • OBS (https://obsproject.com/) for windows, mac or linux
  • TinyTake (http://tinytake.com) for windows or mac
  • For windows 10 there is the built-in recorder (http://betanews.com/2015/07/19/windows-10-secret-screen- recording-tool/)
  • For Mac there is the built in QuickTime (which will need to be exported as MP4 as the default is MOV).
  • If you only have recorders producing other formats, g. avi, Youtube may be able to convert for you. If not try FFMPEG (ffmpeg ­i source_video.avi input ­acodec aac ­ab 128kb ­vcodec mpeg4 ­b 8000kb ­mbd 2 ­flags +4mv +trell ­aic 2 ­cmp 2 ­subcmp 2 ­s 1920×1080 ­title X final_video.mp4)

Submitting your spotlight presentation (mp4): Please name your “.mp4” file as “X-XX-XX.mp4”, where X-XX-XX is the presentation ID assigned to your paper (e.g. P-8A-55) in the conference program. In CMT, go to the Author console under column “Camera-Ready|Presentations”:

  • Click on “Edit” corresponding to
  • “Browse” to locate your “.mp4”
  • Click on “Upload” to upload the “.mp4”

Note that the deadline for this is October 4th. When absent beyond this point, we cannot ascertain the video is presented and beyond this point in time no changes can be made.

Arrival time: Presenters should be present at the podium before the start of the session.

Recording: Spotlight presentations will be filmed and posted on the web by videolectures.net . If you have not signed the consent form with the video chair yet please do so before September 26th. Corresponding authors of Spotlight papers have been sent an email with the consent form. If you have not received it please send an email to video@eccv2016.org.

Poster presentation: All spotlight papers have also been allocated a poster presentation. The poster presentation will be scheduled in the subsequent poster session after the talk. Each poster session will have 49 poster boards numbered 1‐49. Spotlight papers have been assigned to poster boards 5‐9. Spotlight presenters are asked to install the posters during the coffee break prior to the poster session. Posters are to be removed from the poster boards by the presenters at the end of the session. If not removed, volunteers will collect the remaining ones.


POSTER SESSIONS

Time: Each poster session lasts 1 hour 30 minutes. Poster papers have been assigned to poster boards 5‐47 as indicated in the program. Check with the volunteers or the registration desk if you cannot find your poster board.

  • Poster numbers 1-4 are allocated to oral posters. They are shown in the roof garden.
  • Posters 5-9 are spotlight presentations. They are shown in the regular poster space.
  • Posters 10-47 are regular posters.
  • Posters 48-49 are demos. They are shown in the roof garden as well.

Presentation format: The poster format is A0 portrait. Poster boards are 841mm wide x 1189mm tall (equivalent to 33.1 inch wide x 46.8 inch tall). Adhesive material and/or pins will be provided for mounting the posters to the boards. If you have special requirements, please contact poster chairs as soon as possible. We will try to accommodate your requests as much as possible.

Arrival time: Poster presenters are asked to install their posters during the coffee break prior to the poster session. Remove posters promptly at the conclusion of each poster session.

Arrival and take off time: Poster presenters are asked to install their posters during the coffee break prior to the poster session. Posters are to be removed from the poster boards by the presenters at the end of the session. If not removed, volunteers will collect the remaining ones.

Poster printing: In case you misplaced or need to reprint your poster, there is an external poster printing facility close to the conference venue. You contact them via pr@printerette.nl.

Poster posted on ECCV website: As a new service to the community, all authors are offered the facility to upload posters using the CMT facility, up to October 4th. This is a service on trial, there is no obligation to do so. This will allow conference attendees to preview your poster through the ECCV website. Please upload your file as a single pdf file and keep the file size of your upload to be under 5MB (Other formats and larger files will not be accepted).

Submitting your poster presentation (pdf): Please name your “.pdf” file as “X-XX-XX.pdf”, where X-XX-XX is the presentation ID assigned to your paper (e.g. P-8A-55) in the conference program. In CMT, go to the Author console under column “Camera-Ready|Presentations”:

  • Click on “Edit” corresponding to
  • “Browse” to locate your “.pdf”
  • Click on “Upload” to upload the “.pdf”

Note that the deadline for this is October 4th. When absent beyond this point, we cannot ascertain the posters are posted and beyond this point in time no changes can be made.


DEMO SESSIONS

Time: Demonstrations will take place in parallel with poster sessions (1 hour 30 minutes). Demos have been assigned to tables, electricity and poster boards (48-49). Check with the volunteers or the registration desk if you cannot find your table.

Format: Tables and power connections are provided for demonstrations. We encourage you to prepare your demonstrations to be independent of internet access.

Arrival and take off time: Demonstrators are asked to prepare their setup during the coffee break prior to the session. Remove your setup promptly at the conclusion of your demo session.